CloudBeast

Last updated: August 2025

1. Information We Collect

CloudBeast Voting System collects the following types of information:

• Personal Information: Name, email address, phone number, national ID, date of birth, and address when you register
• Voting Data: Your voting choices and participation records
• Technical Information: IP address, browser type, device information, and usage patterns
• Account Information: Login credentials, voting ID, and account preferences

2. How We Use Your Information

We use your information for the following purposes:

• To provide and maintain our voting services
• To verify voter eligibility and prevent fraud
• To process and record votes securely
• To communicate important election information
• To improve our platform and user experience
• To comply with legal and regulatory requirements

3. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except:

• When required by law or legal process
• To electoral authorities as required for election administration
• To trusted service providers who assist in operating our platform
• In case of emergency to protect the safety of users or the public

4. Data Security

We implement robust security measures including:

• End-to-end encryption for all sensitive data
• Secure servers with regular security updates
• Multi-factor authentication for account access
• Regular security audits and monitoring
• Restricted access to personal information

5. Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your data (subject to legal requirements)
• Object to processing of your information
• Receive a copy of your data in a portable format

6. Data Retention

We retain your information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Maintain election integrity and audit trails

7. Contact Information

For questions about this Privacy Policy or to exercise your rights, contact us at:

• Email: cbvs390@gmail.com
• Phone: 0555918676
• Address: CloudBeast Voting System Privacy Office

Last updated: August 2025

1. Data Protection Principles

CloudBeast Voting System adheres to the following data protection principles:

• Lawfulness: All data processing is based on legitimate legal grounds
• Fairness: Data is processed in a fair and transparent manner
• Transparency: Clear information about data use is always provided
• Purpose Limitation: Data is collected for specific, legitimate purposes only
• Data Minimization: Only necessary data is collected and processed
• Accuracy: Data is kept accurate and up-to-date
• Storage Limitation: Data is kept only as long as necessary
• Security: Appropriate technical and organizational measures protect data

2. Legal Basis for Processing

We process personal data based on:

• Legal Obligation: Electoral law compliance and voter registration requirements
• Public Interest: Conducting fair and transparent elections
• Legitimate Interest: Preventing fraud and maintaining election integrity
• Consent: When explicitly provided for specific purposes

3. Data Categories and Processing

Personal Identification Data:

• Name, national ID, date of birth, address
• Purpose: Voter verification and eligibility confirmation
• Retention: Until legal requirements are met

Contact Information:

• Email address, phone number
• Purpose: Communication and account security
• Retention: Duration of account plus legal requirement period

Voting Records:

• Vote choices, participation history
• Purpose: Election administration and audit
• Retention: As required by electoral law

4. Technical and Organizational Measures

Technical Safeguards:

• AES-256 encryption for data at rest
• TLS 1.3 encryption for data in transit
• Regular security patches and updates
• Intrusion detection and prevention systems
• Secure backup and disaster recovery procedures

Organizational Measures:

• Staff training on data protection
• Clear access control policies
• Regular security audits and assessments
• Incident response procedures
• Data protection impact assessments

5. International Data Transfers

If data is transferred internationally, we ensure:

• Adequate protection measures are in place
• Standard contractual clauses are used where required
• Regular monitoring of transfer arrangements
• Compliance with local data protection laws

6. Data Breach Procedures

In the event of a data breach, we will:

• Contain and assess the breach within 1 hour
• Notify relevant authorities within 72 hours
• Inform affected individuals without undue delay
• Document the incident and response measures
• Review and improve security measures

7. Individual Rights

Under data protection law, you have the right to:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate information
• Erasure: Request deletion of your data
• Restriction: Limit processing of your data
• Portability: Receive your data in a machine-readable format
• Objection: Object to certain types of processing
• Complaint: Lodge a complaint with supervisory authorities

8. Contact Information

Data Protection Officer:

• Email: cbvs390@gmail.com
• Phone: 0555918676
• Address: CloudBeast Voting System, Data Protection Office